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DOCUMENT FORMATTING STANDARDS EFFECTIVE JANUARY 1,
2001
REQUIREMENTS FOR STANDARD
DOCUMENTS
http://www.moga.mo.gov/
RSMo 59.310
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SIZE
AND INK
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8 ½” X 11” PAPER
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White, light-colored, 20#
paper
without watermarks or
logo
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Printed in black or dark ink on one side only
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No continuous forms or permanent binding, but
documents may be stapled for presentation
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Minimum 8- point type. (Note: nonessential
information with in any margins is exempt from
this requirement.)
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Signatures must be in black or dark ink to
insure reproduction from record
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All signatures must have the name typed, stamped
or printed underneath.
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ATTACHMENTS
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Attachments to a page may not be stapled or
taped other than a securely attached bar- coded
label or than as
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required by law.
(Note:
‘Attachment’ does not refer to an Exhibit, but
additions to a document page.)
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MARGINS |
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- Top
3” vertical space of
the
first page only
of each
document is designated for the Recorder’s
certification.
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All Recorder’s certificates will be placed in this
area. |
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All other margins
on the first and subsequent pages will be a
minimum of
¾”
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Nonessential information contained within the
margins does not have to comply with the
8- point requirement,
but is should be noted
that the Recorder is not liable or
responsible for insuring that nonessential
information is archived.
Examples:
page
number, form numbers, return addresses, Etc. |
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FIRST
PAGE
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Every document ( except plats and surveys)
containing any of the following items
shall
have
such information
on the first page of the document below the 3”
margin:
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1.
Title
of the document
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2.
Date
of the document
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3.
All
grantor’s names
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4.
All
grantees’ names
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5.
Any
statutory addresses
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6.
Legal
Description (unabbreviated)
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7.
Reference book and pages if required
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If there is not sufficient
room on the first page,
the page reference within the document
where
the information is set out shall be stated on the
first page.
If one of the required
fields
begins on the first page and continues uninterrupted
to subsequent pages that
meets
the first page requirements. |
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DESIGNATIONS
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Grantors and grantees
must be designated
in order to be indexed
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There is
no limit as to combinations or exclusions but must
include the words ‘Grantor’
or ‘Grantee’
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Note:
It is the filer’s or preparers responsibility to
make the designations |
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- Statutory addresses must be
designated, ie,’Grantee’s Mailing Address’…
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The address of the property
shall not be accepted as a legal description. |
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Book and page
references required on certain documents, item
release deeds,
assignments,
etc must be designated.
We do not accept blanket
assignments. (there is a $5.00 fee for each
book/page referenced beyond one.)
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COVER PAGES
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- A cover page for the
document is not required, but a filer may choose
to present a cover page and it will be recorded
as the first page of the document.
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- The cover page must have
the top 3” top margin and include first page
designations.
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If a document is presented for
re-recording, in addition to all other
requirements, there
must
be a new first page or cover sheet with the top 3”
and the required first page
designations. |
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EXEMPT DOCUMENTS FROM THE
“FORMATTING” REQUIRMENTS
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1.
Documents signed
prior to
January 1, 2002
2.
Military
separation papers
3.
Document executed outside the United States
4.
Certified copies of documents, including birth and
death certificates.
5.
Any
document where
one of the original parties
is deceased or incapacited.
6.
Judgments or other documents
formatted
to meet court requirements
7.
Fixture filings on the
National
Approved UCC Form |
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FEES
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Standard…
Documents which
meet both the statutory requirements and
formatting Standards will have
only the per page recording fee schedule
applied.
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Non-Standard
Documents, which
meet the statutory, but do not meet the
formatting standards will have the per page
recording fee plus an additional
$25.00
per document penalty applied.
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Exempt……
Documents which
meet the statutory requirements, but are exempt
from the formatting requirements will have only
the per page recording fee schedule applied
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REJECTIONS
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All documents
that are rejected must be returned with a reason for
rejection
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Visit our home page @ Casscounty.com and click on
the recorders office link
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